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Receptionist

Location: Dubai
Salary: Based on experience
Job Code: 197/001/431
Industry: Manufacturing

Job Responsibilities:
  • Front Desk Management: Greet and welcome visitors in a professional and friendly manner, ensuring a positive first impression of the company.
  • Telephone Management: Answer, screen, and direct phone calls to appropriate departments or personnel. Handle inquiries efficiently and provide accurate information.
  • Visa Application Process: Manage the end-to-end process of visa applications for employees, including document preparation, submission, and tracking for various countries.
  • Travel Arrangements: Handle all aspects of travel arrangements, including booking flights, accommodation, and transportation for employees and visitors as needed.
  • Administrative Support: Provide administrative support to the management team and other departments, including scheduling appointments, preparing reports, and managing office supplies.
  • Document Management: Maintain and organize both digital and physical records, ensuring confidentiality and ease of access.
  • Customer Service: Address any inquiries or issues from clients, visitors, and employees, ensuring a high level of service is consistently maintained.
  • Office Coordination: Assist in coordinating office events, meetings, and other activities as required.
  • Act as the first point of contact in emergency situations, ensuring appropriate procedures are followed and necessary actions are taken.

Job Requirements:
  • 3-4 years of experience as a receptionist or in a similar role, with a strong emphasis on administrative tasks such as visa processing and travel booking.
  • Excellent verbal and written communication skills, strong organizational skills, and attention to detail.
  • Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with booking systems and visa application platforms.
  • Availability: Immediate availability to join will be highly preferred.
  • Interpersonal Skills: Professional demeanor with the ability to interact effectively with clients, colleagues, and vendors at all levels.
  • Nationality: Emirati/UAE National.

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