Sales Administrator/Coordinator

Job Code: 202/001/641
Industry: Automotive

Job Brief:
We are looking for a dynamic Sales Administrator / Coordinator to support sales administration and operations. The ideal candidate will have a proven background in the automotive industry, strong analytical and organizational skills, and the ability to ensure smooth coordination across departments.

Job Responsibilities:
Sales Administration:
Reporting and Documentation:

• Create and maintain reporting templates to ensure timely dissemination of monthly sales and order reports.
• Maintain dealer profiling, agreements, contracts, and other essential documents while monitoring expiry dates.

Sales Team Support:

• Provide support to the sales team during their absence by liaising with dealers and offering administrative assistance.
• Coordinate monthly sales meetings and provide data input/reports to aid in decision-making.

Inventory and Market Analysis:

• Track inventory levels, identify slow-moving stock, and assist in decisions regarding liquidation or write-offs.
• Oversee inventory management, order sheets, and pricing for the motor pool.
• Analyze market data and market share for actionable insights.

Coordination and Communication:

• Facilitate cross-functional coordination to ensure seamless operations.
• Collaborate with IT to update the dealer website, social media platforms, and marketing portal.

Pricing and Trend Analysis:

• Create and update price builder tools and conduct competitor pricing trend analysis.

Sales Operations:
Order Management:

• Process monthly production orders, review for accuracy and collaborate with teams to prioritize based on sales volume.
• Analyze dealer-submitted orders against the production plan.

Logistics and Budget Coordination:

• Liaise with logistics and finance for timely shipment execution.
• Support budget preparation and execution, coordinating with finance and dealers.

Expenditure Monitoring and Reporting:

• Monitor dealer budget expenditures monthly and prepare reports for analysis.
• Submit expense reports covering commissions, interest charges, and storage fees.

Marketing and Communication Support:

• Facilitate the distribution of marketing materials and contribute to monthly newsletters.
• Update business trip schedules and visitor logs.