Supply Chain Specialist

Job Code: 265/001/765
Industry: Manufacturing

Job Brief
The Supply Chain Specialist will handle the end-to-end supply chain process, including requesting quotations, coordinating service requirements, managing purchase orders, and supporting sales and finance teams. The role involves working with both Intercompany suppliers and third-party material suppliers to ensure smooth operations for all service needs.

Job Responsibilities:
Quotations & Sales Support

• Request quotations from Intercompany suppliers and third-party material suppliers for all service requirements.
• Generate service tickets for repair and maintenance activities.
• Prepare sales quotations, cost estimates, and calculations while ensuring technical clarifications for services (parts, repairs, and maintenance).
• Maintain and update service sales data.

Procurement & Order Management

• Prepare purchase orders (PO) and place orders with both Intercompany (IC) and third-party suppliers.
• Coordinate with factories, product groups, and application centers for order fulfillment.
• Manage the commercial order process, including approvals, planning, tracking, and handling Letters of Credit (LC).

Contract Review & Compliance

• Review sales contracts, terms, and conditions, ensuring compliance with company policies.
• Support the service sales team in the finalization of agreements with suppliers and customers.

ERP & Logistics Coordination

• Manage ERP system administration (SAP-PGS, CRM/C4C).
• Oversee logistics activities, including shipment tracking and preparation of customs-related documents.

Database & Reporting

• Maintain and update customer and supplier databases, ensuring accurate records of profiles and changes.
• Generate reports based on management and sales team requirements.

Finance & Payment Coordination

• Assist the accounts/finance department in ensuring timely payments and receivable collections.